What is excel vba?

Itexamtools.com
4 min readFeb 16, 2023

Excel VBA stands for Microsoft Excel Visual Basic for Applications. It is a programming language that is built into Microsoft Excel and is used to automate repetitive or complex tasks in the spreadsheet application.

With Excel VBA, you can write custom code to create macros, user-defined functions, and automate the generation of reports or charts. It also provides you with the ability to create custom forms or user interfaces to interact with the user.

Excel VBA is a powerful tool that enables you to manipulate data in various ways, such as copying and pasting data, sorting and filtering data, and formatting data. It can also work with other Microsoft Office applications, such as Word and Access, to exchange data and perform complex operations.

While Excel VBA requires some programming knowledge, it is a relatively easy language to learn, and there are many resources available online to help you get started.

How excel VBA is useful for data analysis?

Here is an example programming with excel vba for data analysis

This example VBA code that performs a basic data analysis task in Excel:

Suppose you have a table with sales data that has the following columns: “Salesperson”, “Product”, and “Sales”. You want to create a report that shows the total sales for each salesperson and product. Here’s how you can use VBA to accomplish this:

  1. First, open the Visual Basic Editor in Excel by pressing Alt + F11.
  2. Insert a new module by right-clicking on the “Modules” folder in the Project Explorer window and selecting “Insert > Module”.
  3. Enter the following code:
Sub TotalSales()
Dim LastRow As Long
Dim i As Long
Dim Salesperson As String
Dim Product As String
Dim Sales As Double

LastRow = Range("A" & Rows.Count).End(xlUp).Row

Range("D1").Value = "Salesperson"
Range("E1").Value = "Product"
Range("F1").Value = "Total Sales"

For i = 2 To LastRow
Salesperson = Range("A" & i).Value
Product = Range("B" & i).Value
Sales = Range("C" & i).Value

Range("D" & i).Value = Salesperson
Range("E" & i).Value = Product
Range("F" & i).Value = Sales
Next i

Range("D1:F1").Font.Bold = True
Range("D:F").AutoFit

Range("A1:C1").Select
ActiveSheet.Range(Selection, Selection.End(xlDown)).RemoveDuplicates Columns:=Array(1, 2), Header:=xlYes

For i = 2 To LastRow
Salesperson = Range("A" & i).Value
Product = Range("B" & i).Value
Sales = WorksheetFunction.SumIfs(Range("C:C"), Range("A:A"), Salesperson, Range("B:B"), Product)

Range("D" & i).Value = Salesperson
Range("E" & i).Value = Product
Range("F" & i).Value = Sales
Next i

Range("D:F").Sort Key1:=Range("F2"), Order1:=xlDescending, Header:=xlYes
Range("D:F").Font.Bold = False
End Sub
  1. Save the module and return to the Excel worksheet.
  2. Click on the Developer tab in the ribbon and select “Visual Basic” to open the Visual Basic Editor again.
  3. Run the “TotalSales” macro by clicking on the “Run” button or by pressing F5.

This code will create a new table with the unique combinations of salesperson and product, and their total sales. It will sort the table by total sales in descending order and remove the bold font from the headers. You can modify this code to suit your specific data analysis needs.

Excel VBA code to automate processes

Suppose you have a workbook that contains multiple worksheets, and you want to automate the process of creating a summary sheet that lists the name of each worksheet and the number of rows and columns in each. Here’s how you can use VBA to accomplish this:

  1. Open the Visual Basic Editor in Excel by pressing Alt + F11.
  2. Insert a new module by right-clicking on the “Modules” folder in the Project Explorer window and selecting “Insert > Module”.
  3. Enter the following code:
Sub CreateSummarySheet()
Dim ws As Worksheet
Dim SummarySheet As Worksheet
Dim RowCount As Long
Dim ColumnCount As Long
Dim LastRow As Long

Set SummarySheet = ThisWorkbook.Sheets.Add(After:= _
ThisWorkbook.Sheets(ThisWorkbook.Sheets.Count))
SummarySheet.Name = "Summary"
SummarySheet.Range("A1:C1").Value = Array("Worksheet Name", "Number of Rows", "Number of Columns")
LastRow = 2

For Each ws In ThisWorkbook.Worksheets
If ws.Name <> SummarySheet.Name Then
RowCount = ws.Cells(Rows.Count, 1).End(xlUp).Row
ColumnCount = ws.Cells(1, Columns.Count).End(xlToLeft).Column
SummarySheet.Range("A" & LastRow).Value = ws.Name
SummarySheet.Range("B" & LastRow).Value = RowCount
SummarySheet.Range("C" & LastRow).Value = ColumnCount
LastRow = LastRow + 1
End If
Next ws

SummarySheet.Columns.AutoFit
End Sub
  1. Save the module and return to the Excel worksheet.
  2. Click on the Developer tab in the ribbon and select “Visual Basic” to open the Visual Basic Editor again.
  3. Run the “CreateSummarySheet” macro by clicking on the “Run” button or by pressing F5.

This code will create a new worksheet named “Summary” and populate it with the name of each worksheet in the workbook, the number of rows, and the number of columns in each worksheet.

The code will skip the summary sheet itself and will adjust the column widths to fit the content.

You can modify this code to suit your specific automation needs, such as copying data from one worksheet to another, formatting cells, or creating charts.

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